Warehouse

The health and safety policy document consists of 3 main parts:

  • The general policy statement
  • The organisation and responsibilities for carrying out the policy
  • The arrangements for ensuring health and safety of employees

Accident Arrangements

  • Details of the first aid facilities and trained members of staff
  • Accident book location
  • Reporting procedures under RIDDOR
  • Contacts at the nearest hospital or GP

Fire Safety Arrangements

  • Fire precautions and procedures for staff to take in the event of a fire
  • Fire escape routes
  • Contacts at the fire department
  • Details on inspection procedures to ensure fire safety

Training

  • Identification of person(s) responsible for training
  • Details of the specific training and supervision required for each job
  • Information on the methods of identifying training requirements
  • Details on the type and the location of training records

Hazardous Substances

(subject to risk assessment)

  • Location of COSHH data sheets and assessments for substances, these may include cleaning chemicals, chemicals being stored, used engine oil and exhaust gases from forklifts 
  • Identification and location of chemical storage areas
  • Safety requirements for use of substances for example, personal protective equipment
  • Procedure for introducing a new chemical

Electrical Equipment

  • Procedures for checking for electrical safety
  • Details of who carries out visual checks and formal checks
  • Action to be taken in the event of a problem
  • Contact details for electrician

Gas Appliances

  • Details of the examination scheme for gas appliances
  • Action to be taken in the event of a problem
  • Contact details for Corgi registered service and repair workers

Manual Handling

(subject to risk assessment)

  • Measures to be taken to minimise manual handling, for example, when loading and unloading deliveries, preparing stock orders
  • Training details

General Safety Requirements

(subject to risk assessment)

  • Methods of keeping traffic routes free from obstruction
  • Prevention of slips, trips and falls
  • Cleaning regimes and procedures
  • Safe traffic routes for pedestrians and vehicles
  • Safe storage of pallets and goods particularly in elevated storage

Rules for Visitors and Contractors

Report to reception on arrival and departure

Safe Use of Machinery

  • Details of training requirements for staff
  • Safety precautions to be taken when using equipment such as forklift trucks, stock cages
  • Location of records detailing thorough examinations for forklifts, lifts, hoists

Welfare Facilities

  • Staff toilet provision
  • Staff rest area provision including non smoking facilities
  • Adequate heating, ventilation, lighting

Lone Working

  • Provision of training of lone workers to understand the risks and take the necessary precautions
  • Instructions on how to raise the alarm in an emergency
  • Regular use of a contact system, for example, 2 hourly telephone contact

Pest Control Arrangements

Name and contact details of pest control company

It must be borne in mind that this is not an exhaustive list of subject matters. Not all of the above areas may be applicable to your business.