Information and Records Management

Our records detail our actions in providing services and making decisions. They show you how we have done things and why we did them.

Find out more about:

Policies and strategies

Our Information Strategy and its Information and Records Management Policy is currently being reviewed.

The new strategy will set out the council's vision for information and  the key principles and benefits of managing information effectively.

The revised Information and Records Management Policy will define the framework by which information held by the council is managed.

Classification, retention and disposal

We are developing a business classification scheme based on the Local Government Functional Classification Scheme. This is currently being rolled out across all services.

The council has adopted the Scottish Council on Archives Record Retention Schedules as the basis for the retention periods and disposal actions for its records, with scope for local customisation within the services to meet business needs.

Records Management Plan

A joint Records Management Plan (RMP) for the council and the Aberdeenshire Licensing Boards was approved by the Keeper of the Records of Scotland in November 2015. The RMP describes how we manage our information currently, and the improvements we intend to make in the years to come.

View Records Management Plan (pdf 341KB).

The RMP is a requirement of the Public Records (Scotland) Act. This Act ranks alongside the Data Protection Act, the Freedom of Information (Scotland) Act and the Environmental Information (Scotland) Regulations as a significant legal obligation for all Scottish councils.

View more information about the Public Records (Scotland) Act: