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Second hand vehicles dealer licence
Please note that at the moment, council offices are closed and officers are working from home due to coronavirus. There may be a delay in processing paper application. Find out more about changes to licensing services.
A second-hand motor vehicle dealer's licence is required to sell second-hand motor vehicles within Aberdeenshire. This includes sale by auction.
A second-hand dealer within Aberdeenshire means a person carrying on a business as a dealer is second-hand motor vehicles of any description. It can include individuals who buy and sell second-hand vehicles from their homes or by other means, on a regular basis.
We may impose conditions on the licence.
A second-hand dealer's licence is not required for:
- a pawnbroker
- a business as a wholesale dealer purchasing exclusively from licensed second-hand dealers
- a charity entered in the Scottish Charity Register
- a dealer in second-hand goods or articles incidental to another business which is not being a dealer in such goods or articles
- a business either of financing the acquisition of goods by means of hire-purchase agreements, conditional sale agreements or credit sale agreements or of financing the use of goods by means of hiring agreements
There are some standard conditions (pdf 129KB) second hand dealer need to meet.
Compliance with Planning and Consumer Protection legislation may also be required.
You must be a fit and proper person and not be disqualified from holding a licence.
You must not have had an application refused for the same licence within the 12 months prior to making your application, unless you have had a material change in circumstances.
The land or premises must be suitable for selling second-hand motor vehicles.
The licence holder shall keep or cause to be kept a register of all motor vehicles bought and sold. The register must be in the form of a properly bound book with consecutively number pages or in another form approved by the council and each vehicle purchased by the licence holder must be numbered.
The register must include the following details in a style approved by the council:
- Date of purchase
- Purchase price
- Make and model of vehicle
- Date of first registration
- Engine and chassis numbers
- Registration number
- Name and address of seller
- Name and address of any previous owner shown on the registration document
- Odometer reading both on purchase and on sale
- Date of sale
- Sale price
- Date of most recent MOT certificate
- Method of sale, eg cash, hire purchase, conditional sale
Records must be preserved for at least three years. The licence holder will make records available for inspection at any reasonable time by any authorised officer of Aberdeenshire Council’s Consumer Protection, Police Scotland, or the council.
Telling us about any changes
You must notify us in writing of any changes to the details of the Licence. This information should be submitted, in writing, within one month of the changes taking place.
If the need for the licence becomes redundant, you should surrender the licence to us as soon as possible.
An application fee is payable. The fee is currently £145. The fee must be paid at the same time the application for the licence is lodged with us. The fee is non-refundable. Cheques or postal orders should be made payable to ‘Aberdeenshire Council’. You can also pay by visiting the relevant service point. Unfortunately we are unable to accept payment by BACs.
The application will not be considered competent until the fee is paid.
How to apply
You can apply for second-hand motor vehicle dealer licence to be granted or renewed in paper or online.
Your completed application form need to be accompanied by cheque or postal order for the appropriate fee.
Apply in paper
To apply in paper print and complete second hand motor vehicle application form (pdf 250KB). Please send your competed form to:
Legal and Governance
You can apply for a second hand motor vehicle dealer licence online on GOV.UK website however we may require to request additional information due to the limitations of the online system.
Displaying a site notice
At the same time as lodging your application for a licence, you must display the appropriate site notice (pdf 104KB), at the location from which your business is to operate, for a period of 21 days.
Thereafter, you must submit a certificate of compliance (pdf 29 kb) to us, stating that the site notice was correctly displayed, or explaining why you were unable to display the site notice.
Failure to provide the necessary information and documentation, or the application fee, will result in the inability to further process the application.
Full approval will not be granted until the required information and documentation has been provided, examined and deemed satisfactory, and the application has been fully processed.
You are not permitted to deal in second-hand motor vehicles until such time as a second-hand dealer licence has been issued to you.
We will send a copy of your application to the Police, the Firemaster, Planning Services, Trading Standards, and Environmental Health (our consultees).
In the absence of objections or adverse representations, your licence will be issued to you under delegated authority.
Where objections or adverse representations are made, your application will be referred to the appropriate Committee of Aberdeenshire Council for consideration.
We will keep a register of applications in which we will enter the details of the receipt of each application, our final decision and reasons for the decision, the details of the terms of each licence granted and a note of any suspension, variation of the terms, or surrender, of a licence.