Registrars services - Coronavirus

On this page you can view update on registration services during coronavirus (COVID-19).

We are currently seeing unprecedented demand due to recent easing of ceremony restrictions. All registration requests are reviewed and prioritised. We appreciate your patience during this period.

Registration availability

The health, safety and wellbeing of our clients and colleagues is of the highest priority.

In order to minimise unnecessary travel and face to face contact all registration services are now primarily provided by telephone.

Telephone appointments are available Monday to Friday, from 9am to 5pm.

To enquire about general registration matters please email registrars@aberdeenshire.gov.uk. For enquiries about Marriage, Civil Partnership and general ceremonies please email marriageandcivilpartnership@aberdeenshire.gov.uk

Alternatively you can call 01467 468 468.

Registration of birth

View details of the birth registration process.

Registration of death

Registration of Death is provided by telephone call with a registrar.

Appointments are available on weekdays between 8:45am to 5pm. To book an appointment to register a death, please call 01467 468 468 or email registrars@aberdeenshire.gov.uk

If you are in possession of a Medical Certificate of Cause of Death (MCCD), please arrange for this to be scanned and emailed to registrars@aberdeenshire.gov.uk.

Your undertaker will be able to advise you on all aspects of the above process. However, if you have any questions relating to registration of death please call your local registration office for immediate assistance.

Registration of marriage and civil partnership

In order to register your intent to marry or civilly partner, you must complete and submit the following documentation:

  1. Marriage notice forms (M10's)(PDF 239KB) or civil partnership notice form (CP10’s) (PDF 741KB)
  2. Witness and celebrant  information sheet (PDF 128KB)
  3. All relevant supporting documentation as detailed in: guidance to marriage in Scotland leaflet - RM1 (PDF 72KB) or registering a civil partnership in Scotland (RCP1) (PDF 123KB)

Note that the above applies to all marriage and civil partnership ceremonies, irrespective of denomination. Whether you are to be married by a minister, registrar or other belief body celebrant, the procedure is the same.

Submission of notices

Please follow the following procedure when submitting notice to marry or civilly partner:

  1. Complete the above forms and gather the necessary supporting documentation.
  2. Scan (or photograph) these documents and email them to marriageandcivilpartnership@aberdeenshire.gov.uk
  3. Immediately post marriage or Civil Partnership notice forms to the following address:
    Aberdeenshire Registrars
    Registration Office
    25 Gordon Street
    Huntly  
    AB54 8AN 

Do not post supporting documentation at this stage.

A registrar will subsequently contact you to arrange payment by telephone, and to schedule an appointment to review supporting documentation. A review of physical documents is a requirement prior to issuing a marriage schedule.

Notice period

By law, a marriage ceremony may take place a minimum of 29 days after marriage notices have been submitted. If notices are submitted separately, this 29-day period follows receipt of the second set of notices.

Marriage and civil partnership notices are normally valid for a 90-day period. However, where a marriage or civil partnership is delayed due to coronavirus, registrars have the authority to extend the notice period free of charge. Please contact your local registrar’s office to discuss.

Request for special dispensation to marry or civilly partner

In very specific circumstances, couples may require special dispensation to be married or civilly partnered within the 29-day period. For more information, please contact your local registrar’s office to discuss.

Marriage and civil partnership ceremonies

All ceremonies – whether religious, civil or belief-body ceremonies - must comply with the full range of Scottish Government guidelines which are intended to provide for the safety of all persons present.

In order to ensure that their marriage ceremony adheres to the current safety guidelines, couples planning marriage should discuss restrictions with their chosen ceremony officiant and with the parties responsible for the ceremony venue.

If in doubt, please contact your local registrar who will be happy to offer advice and signposting, irrespective of the ceremony denomination.

Current general restrictions placed on the provision of ceremonies are as follows:

Scottish restrictions on marriage and civil partnership ceremonies

Restrictions around marriage and civil partnership remain fluid. This section will be updated as information is available regarding changes coming into force.

As of Monday, 20th December 2021 the below guidance applies to all marriage and civil partnership ceremonies irrespective of denomination.

Attendance and physical distancing:

  • There is no longer a limit to the number of persons permitted to attend a marriage or civil partnership ceremony
  • There is no requirement on venues to maintain physical distancing at ceremonies, guests at a ceremony can mingle with one another, both indoors and outdoors

Face coverings

It is the responsibility of the ceremony venue to ensure that ceremonies are provided in compliance with current guidelines. However, if a ceremony officiant has concerns about the safety of attendees due to lack of compliance with guidelines, they may refuse to conduct (or complete) the ceremony.

The following Scottish Government advice on face coverings applies to all marriage and civil partnership ceremonies in Scotland, regardless of denomination or celebrant type.

The couple and the ceremony officiant:

  • are not required to wear masks during the ceremony
  • while not wearing a mask must remain a minimum of 2 metres from other attendees, or be separated by screen or partition
  • if one of the couple is accompanied down the aisle, they and the person(s) accompanying them do not need to wear a face covering at this point of the proceedings 

All other attendees (including guests, musicians, photographers and venue staff):

  • must wear face coverings during the ceremony/service part of a wedding or civil partnership unless they are exempt
  • during proceedings attendees may temporarily remove a face covering to eat or drink as part of a religious rite, or to take a drink of water. Once completed the face covering should be replaced. 

Aberdeenshire Registrars appreciate that this continues to be a time of uncertainty for couples and we are happy to provide advice and reassurance upon request. Please contact us by telephone or email if you have any questions or concerns regarding your ceremony.

Ceremony venues:

  • The person responsible for the ceremony venue is responsible for ensuring full compliance with all ceremony restrictions
  • The venue is required to ensure Track and Trace information is collected from all attendees - this information will support NHS Scotland’s Test and Protect service
  • Where couples or venues have specific questions relating to venue compliance for ceremonies and receptions, please email the Environmental Health team at environmental@aberdeenshire.gov.uk

Please take the time to review in full the Scottish Government guidance for those responsible for venues.

Civil ceremonies

Couples considering a non-religious marriage ceremony should contact our team directly to discuss their ceremony. We are experienced in presiding over the following ceremonies:

  • marriage
  • civil partnership
  • renewal of vows
  • baby naming
  • citizenship

We will be keen to meet you over telephone or Skype to answer any questions, and offer reassuring advice and guidance, on all aspects of your special day. 

There is no restriction as to where a Registrar may preside over a ceremony in Aberdeenshire. We regularly officiate ceremonies in external venues such as Hotels and Castles, and we are happy to liaise directly with venue managers to ensure arrangements are in order in advance of the ceremony. 

Our own ceremony spaces range in size from Ceremony Suites to Council Chambers and Town Halls, ensuring we can safely accommodate ceremonies of all sizes. 

Citizenship ceremonies

We are pleased to confirm the reintroduction of British citizenship ceremonies in the following formats:

  • Private ceremony - a socially distanced ceremony held in one of our ceremony suites; attendance to private ceremonies will be limited to registrar, citizenship applicant and invited members of the applicant’s immediate household
  • Virtual ceremony - a short ceremony held via a Microsoft Teams virtual meeting. Applicants may attend from home using a laptop, tablet or smartphone; on completion of the ceremony, citizenship certification is sent to the applicant’s home address via registered post

Traditional 'group' citizenship ceremonies remain unavailable.

Booking a citizenship ceremony

Citizenship ceremonies may be booked by phoning any of our registration offices. Alternatively, you may email registrars@aberdeenshire.gov.uk for assistance. We will be happy to call you back at a convenient time.

In order to book a British citizenship ceremony, you must first be in possession of an invitation letter issued by the Home Office. If you wish to make an enquiry regarding this invitation letter, please contact the Home Office directly.

View more information on the British Citizenship application process.