Coronavirus (COVID-19)

View updates on council services. If you are affected and need assistance, please visit Grampian Coronavirus (COVID-19) Assistance Hub.

Registrars services - Coronavirus

Following the advice of the Registrar General, we are unable to provide face to face appointments for the time being. This is intended to protect staff and clients from risk of coronavirus (COVID-19) contamination.

If you are a British Sign Language (BSL) user, you can have this information translated via contactSCOTLAND-BSL, the online British Sign Language interpreting service.

Registration of death

Deaths may be registered via telephone appointment with a registrar.

Appointments are available on weekdays between 8:45am and 5pm.

To book an appointment, please call your local registration office.

If you are in possession of a Medical Certificate of Cause of Death (MCCD), please arrange for this to be scanned and emailed to registrars@aberdeenshire.gov.uk.

Please note: You undertaker will be able to advise you on all aspects of the above process. However, should you have any questions relating to registration of death please call your local registrar for immediate assistance.

Registration of birth

The Registrar General has placed a temporary moratorium on the registration of birth across Scotland.

Please call your local registration office to record your interest in this service – we will contact you as soon as it become available.

Registering a new-born baby with their family doctor

Normally, following registration of a birth the form ‘EC58’ is given to the parents to enable the child to be registered with the National Health Service.

As birth registration is being postponed, parents may wish to have a discussion with their medical practice to advise that they will not be able to provide a form EC58 due to the postponement of birth registration.

It may be possible to make an interim arrangement, such as to register the child as a ‘temporary resident’, until the birth is registered and the EC58 is issued.

Registration of marriage

Subsequent to the Prime Minister and First Minister’s announcement curtailing gatherings of people, all work on marriage and civil partnership will cease during the pandemic period. 

Marriage or civil partnership ceremonies, or change of existing civil partnership to marriage processes, may not take place during this period.

Registrars cannot accept any Marriage Notice Forms whilst the above restrictions are in place. 

Extension of validity of marriage notice form

If a marriage or civil partnership has to be postponed due to the COVID-19 outbreak, authority has been given for the notice period to be extended without new notices being submitted, providing the marriage is to take place before 31st December 2020.  All fees will be transferred to the new date.

Where a couple has already submitted notice to be married and cannot re-arrange their ceremony to take place by 31st December 2020, new Marriage Notice Forms must be submitted within 3 calendar months of the re-scheduled date.

Providing a refund has not been requested, all fees paid will be transferred to the new date and no additional fee will be payable.

Should you wish to cancel a marriage or civil partnership ceremony, please contact your local registrars office as soon as possible and we will arrange a full refund.

Special dispensation to marry

In very specific circumstances, the Registrar General will consider applications for special dispensation to marry. For more information, please contact our local registrar to discuss.

The following services remain available by telephone, email or by Skype meeting including:

  • Submission of marriage notices
  • Discussion of marriage ceremonies and general registration enquiries
  • Copies of extracts (registration certificates)

We will continue to keep this page updated to reflect any changes to government recommendations.

Citizenship

Group citizenship ceremonies have been cancelled for now. Please contact your local registration office if you wish to enquire about completion of the naturalisation process.

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