Music tuition terms and conditions

View music tuition terms and conditions: 

The Instrumental Music Service (IMS) reserves the right to amend any of the terms and conditions.

Frequency of lessons

Weekly lessons are normally provided. Exceptions include school holidays, in-service days and severe weather closures. During study leave music instructors are available to teach as normal. From time to time music instructors support pupils in concerts, shows, assemblies etc. instead of the normal lessons.

Deferred payments and refunds

If we fail to provide a music instructor in school available to teach for a minimum of 28 lessons over the academic session then payment will be deferred and used towards the following ten week period. In some cases payment may be refunded. For long term pupil absence (eg due to illness or injury) a deferred payment may be agreed. Deferred payments and refunds are at the discretion of the IMS manager. Refunds will not be paid due to pupil withdrawal from tuition.

Exams and ensembles

Pupils may choose to enter examinations, including the graded exams of the Associated Board of the Royal Schools of Music. Inspirational outlet is available through various school ensembles. Ensemble work is essential to musical success, and pupils receiving tuition are expected to take part in these ensembles when invited to do so.

Changing schools

Every effort will be made to maintain continuity of teaching for pupils transferring from another school; however, this cannot be guaranteed.

Parental obligations

Parents must offer support and encouragement to their child to practice regularly. Parents wishing their child to discontinue lessons are requested to notify their instrumental instructor in writing or by emailing us

Pupil requirements

Pupils are required to purchase their own tutor books, music and accessories; Eg reeds, valve oil, replacement strings etc.

Progress is reviewed regularly and instructors can stop tuition if the pupil shows insufficient aptitude and application.

Additional teaching support

Instrumental lessons on the same instrument by more than one teacher are not recommended and should be avoided. Practical advice on technique and musicianship from more than one teacher can be confusing and counter-productive. If you feel that your child needs additional support with his or her instrument, please discuss this with the music instructor. The Instrumental Music Service cannot support such practice unless it is with the full agreement of the music instructor.

Music centres

We have three music centres - North, Central and South where orchestras, bands and choirs rehearse (Saturday mornings and various evenings). When pupils make sufficient progress, they are invited to attend a centre to take part in ensemble playing. This provides important opportunities for musical and social development. Further information can be found on our music centre groups page. 

Loan of instruments

We have a limited stock of musical instruments for the use of pupils receiving instrumental tuition in its schools. There is no charge for the loan of instruments. Allocation of instruments is subject to availability and need. Senior and or more advanced pupils are encouraged to purchase their own instrument.

Conditions of loan

The parent or guardian agrees to take the utmost care to maintain the instrument and protect it from loss, theft or damage. Any instructions on the care and maintenance of the instrument must be followed. An instrument must never be played by any person other than the pupil to whom it is loaned - except with the permission of the instrumental instructor. Instrument cases must never be opened in transit. If a pupil wishes to play a loaned instrument in orchestras, bands, or organisations other than those run by Aberdeenshire Council, permission must be sought (in writing) from the IMS manager. Instruments must be returned immediately to the instrumental instructor under any of the following circumstances:

  • lessons are stopped
  • a pupil leaves school or moves to a school outwith Aberdeenshire
  • the instrumental instructor or Aberdeenshire Council requires the instrument to be returned

Loss or damage

Loss or damage to the instrument must be reported immediately to the instrumental instructor. The IMS will be responsible for repairs that are due to wear and tear. The parent or guardian will be responsible for repairs that become necessary due to accidental or deliberate damage. The IMS will arrange for all repairs to be carried out. The parent or guardian will be invoiced for the cost of any repairs if appropriate. The parent or guardian is advised to insure the instrument either through household insurance or specialised musical instrument insurance.

Assisted Instrument Purchase Scheme

The Assisted Instrument Purchase Scheme can be used if the instrument purchased is:

  • for the direct use of the pupil in lessons during Aberdeenshire Council Education and Children's Services supervised tuition
  • used for the delivery of education that is part of the school curriculum
  • necessary for delivering that education to him or her

There is no VAT under the scheme. We can secure highly competitive educational prices on new instruments. This may suit a child who is ready to move to a full sized string instrument or who needs an instrument of better quality than the service loaned instruments. Acquiring a good quality instrument can strengthen a young person’s commitment to the discipline of regular practice, providing a rewarding cultural experience for life.

If you would like to use the scheme please contact your music instructor in the first instance.

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